You’re a capable communicator, but you sometimes experience communication problems. Take the time to think about your approach to communication, and focus on receiving messages effectively, as much as sending them. This will help you improve. (Read below to start.)
(Questions 2, 11)
Your score is 7 out of 10
Before you start communicating, take a moment to figure out what you want to say, and why. Don’t waste your time conveying information that isn’t necessary â and don’t waste the listener or reader’s time either. Too often, people just keep talking or keep writing â because they think that by saying more, they’ll surely cover all the points. Often, however, all they do is confuse the people they’re talking to.
To plan your communication :
When you do this, you’ll be able to craft a message that will be received positively by your audience.
Good communicators use the KISS (“Keep It Simple and Straightforward”) principle. They know that less is often more, and that good communication should be efficient as well as effective.
Encoding â Creating a Clear, Well-Crafted Message
(Questions 1, 5, 8, 10, 15)
Your score is 15 out of 25
When you know what you want to say, decide exactly how you’ll say it. You’re responsible for sending a message that’s clear and concise. To achieve this, you need to consider not only what you’ll say, but also how you think the recipient will perceive it.
We often focus on the message that we want to send, and the way in which we’ll send it. But if our message is delivered without considering the other person’s perspective, it’s likely that part of that message will be lost. To communicate more effectively:
With written communication , make sure that what you write will be perceived the way you intend. Words on a page generally have no emotion â they don’t “smile” or “frown” at you while you’re reading them (unless you’re a very talented writer, of course!)
When writing, take time to do the following:
Another important consideration is to use pictures, charts, and diagrams wherever possible. As the saying goes, “a picture speaks a thousand words.” Our article on charts and graphs has some great tips that help you to use these to communicate clearly.
Also, whether you speak or write your message, consider the cultural context . If there’s potential for miscommunication or misunderstanding due to cultural or language barriers, address these issues in advance. Consult with people who are familiar with these, and do your research so that you’re aware of problems you may face. See our article on Effective Cross-Culture Communication for more help.
Choosing the Right Channel
(Questions 7, 11, 13)
Your score is 11 out of 15
Along with encoding the message, you need to choose the best communication channel to use to send it. You want to be efficient, and yet make the most of your communication opportunity.
Using email to send simple directions is practical. However, if you want to delegate a complex task, an email will probably just lead to more questions, so it may be best to arrange a time to speak in person. And if your communication has any negative emotional content, stay well away from email! Make sure that you communicate face to face or by phone, so that you can judge the impact of your words and adjust these appropriately.
When you determine the best way to send a message, consider the following:
Decoding â Receiving and Interpreting a Message
(Questions 3, 6, 12, 14)
Your score is 14 out of 20
It can be easy to focus on speaking; we want to get our points out there, because we usually have lots to say. However, to be a great communicator, you also need to step back, let the other person talk, and just listen.
This doesn’t mean that you should be passive. Listening is hard work, which is why effective listening is called active listening . To listen actively, give your undivided attention to the speaker:
Empathic listening also helps you decode a message accurately. To understand a message fully, you have to understand the emotions and underlying feelings the speaker is expressing. This is where an understanding of body language can be useful.
Feedback
(Questions 4, 9)
Your score is 6 out of 10
You need feedback, because without it, you can’t be sure that people have understood your message. Sometimes feedback is verbal, and sometimes it’s not. We’ve looked at the importance of asking questions and listening carefully. However, feedback through body language is perhaps the most important source of clues to the effectiveness of your communication. By watching the facial expressions, gestures, and posture of the person you’re communicating with, you can spot:
The Source ââ¬â Planning Your Message
(Questions 2, 11)
Your score is 7 out of 10
Before you start communicating, take a moment to figure out what you want to say, and why. Don’t waste your time conveying information that isn’t necessary â and don’t waste the listener or reader’s time either. Too often, people just keep talking or keep writing â because they think that by saying more, they’ll surely cover all the points. Often, however, all they do is confuse the people they’re talking to.
To plan your communication :
When you do this, you’ll be able to craft a message that will be received positively by your audience.
Good communicators use the KISS (“Keep It Simple and Straightforward”) principle. They know that less is often more, and that good communication should be efficient as well as effective.
Encoding â Creating a Clear, Well-Crafted Message
(Questions 1, 5, 8, 10, 15)
Your score is 15 out of 25
When you know what you want to say, decide exactly how you’ll say it. You’re responsible for sending a message that’s clear and concise. To achieve this, you need to consider not only what you’ll say, but also how you think the recipient will perceive it.
We often focus on the message that we want to send, and the way in which we’ll send it. But if our message is delivered without considering the other person’s perspective, it’s likely that part of that message will be lost. To communicate more effectively:
With written communication , make sure that what you write will be perceived the way you intend. Words on a page generally have no emotion â they don’t “smile” or “frown” at you while you’re reading them (unless you’re a very talented writer, of course!)
When writing, take time to do the following:
Another important consideration is to use pictures, charts, and diagrams wherever possible. As the saying goes, “a picture speaks a thousand words.” Our article on charts and graphs has some great tips that help you to use these to communicate clearly.
Also, whether you speak or write your message, consider the cultural context . If there’s potential for miscommunication or misunderstanding due to cultural or language barriers, address these issues in advance. Consult with people who are familiar with these, and do your research so that you’re aware of problems you may face. See our article on Effective Cross-Culture Communication for more help.
Choosing the Right Channel
(Questions 7, 11, 13)
Your score is 11 out of 15
Along with encoding the message, you need to choose the best communication channel to use to send it. You want to be efficient, and yet make the most of your communication opportunity.
Using email to send simple directions is practical. However, if you want to delegate a complex task, an email will probably just lead to more questions, so it may be best to arrange a time to speak in person. And if your communication has any negative emotional content, stay well away from email! Make sure that you communicate face to face or by phone, so that you can judge the impact of your words and adjust these appropriately.
When you determine the best way to send a message, consider the following:
Decoding â Receiving and Interpreting a Message
(Questions 3, 6, 12, 14)
Your score is 14 out of 20
It can be easy to focus on speaking; we want to get our points out there, because we usually have lots to say. However, to be a great communicator, you also need to step back, let the other person talk, and just listen.
This doesn’t mean that you should be passive. Listening is hard work, which is why effective listening is called active listening . To listen actively, give your undivided attention to the speaker:
Empathic listening also helps you decode a message accurately. To understand a message fully, you have to understand the emotions and underlying feelings the speaker is expressing. This is where an understanding of body language can be useful.
Feedback
(Questions 4, 9)
Your score is 6 out of 10
You need feedback, because without it, you can’t be sure that people have understood your message. Sometimes feedback is verbal, and sometimes it’s not. We’ve looked at the importance of asking questions and listening carefully. However, feedback through body language is perhaps the most important source of clues to the effectiveness of your communication. By watching the facial expressions, gestures, and posture of the person you’re communicating with, you can spot:
Part 2: Review the feedback of your quiz results and create a refection discussing your results. You will write a one to two (1-2) page paper in which you:
Your assignment must follow these formatting requirements:
The specific course learning outcomes associated with this assignment are:
