CITY OF MONROE General Fund Balance Sheet As of December 31, 2020 Assets Cash 503000 Taxes receivable 210,000 Less: Estimated uncollectible taxes (37,000 ) Net 173,000 Interest and penalties receivable on taxes 5,200 Less: Estimated uncollectible interest and penalties (950) Net 4,250 Due from state government 204,000 Total assets 884,250 Liabilities, Deferred Inflows, and Fund Equity Liabilities: Accounts payable 99,000 Due to other funds 27,000 Total liabilities 126,000 Deferred inflows – Property taxes 21,000 Fund equity: Fund balance—assigned (for outstanding encumbrances) 19,000 Fund balance—unassigned 718,250 Total fund balance 737,250 Total liabilities, deferred inflows, and fund equity 884,250 This portion of the continuous problem continues the General Fund example by requiring the recording and posting of the budgetary entries. To reduce clerical effort required for the solution use control accounts for the budgetary accounts, revenues, expenditures and encumbrances. Subsidiary accounts are not required. Budget information for the City includes: (1) As of January 1, 2020, the City Council approved and the mayor signed a budget calling for $11,150,000 in property tax and other revenue, $9,380,000 in appropriations for expenditures, and $1,700,000 to be transferred to two debt service funds for the payment of principal and interest. Record the budget for the General Fund and post to the ledger. General Fund Transactions a. Record journal entries for the following transactions for FY 2020. Journal entry explanations are not required. Use control accounts for revenues, expenditures and budgetary accounts. It is not necessary to reflect subsidiary ledger entries. 1. (2) Encumbrances of $19,000 for purchase orders outstanding at the end of 2019 were re-established. 2. (3) The January 1, 2020, balance in Deferred Inflows – Property Taxes relates to the amount of the 2019 levy that was expected to be collected more than 60 days after December 31. This amount should be recognized as 2020 revenues. 3. (4) A general tax levy in the amount of $7,000,000 was made. It is estimated that 2¼ percent (0.0225) of the tax will be uncollectible. 4. (5) Tax anticipation notes in the amount of $500,000 were issued. 5. (6) Goods and supplies related to all encumbrances outstanding as of December 31, 2019 were received, along with invoices amounting to $18,700. The invoices were approved for payment. The City maintains immaterial amounts in supply inventories and it is the practice of the City to charge supplies to expenditure when received. 6. (7) All accounts payable and the amount due other funds were paid. 7. (8) The General Fund collected the following in cash: o prior year taxes, $158,000; o interest and penalties receivable on prior year taxes, $3,500; o current taxes, $6,400,000; o $204,000 previously recorded as due from the state government; o licenses and permits, $800,000; o sales taxes, $2,890,000; and o Miscellaneous revenues, $350,000. 8. (9) Purchase orders and contracts were issued in the amount of $3,465,000. 9. (10) Payrolls for the General Fund totaled $5,110,000. Of that amount, $498,000 were withheld for employees’ federal income taxes and $390,915 were withheld for employees’ FICA and Medicare tax liability; the balance was paid in cash. The encumbrance system is not used for payrolls. 10. (11) The liability for the city’s share of FICA and Medicare taxes, $390,915, was recorded as was the liability for state unemployment taxes in the amount of $28,000. 11. (12) Invoices for most of the supplies and services ordered in transaction 8 were received in the amount of $3,375,300 and approved for payment. The related encumbrance amounted to $3,407,000. 12. (13) Tax anticipation notes were paid at maturity, along with interest in the amount of $18,000. 13. (14) Notification was received that an unrestricted state grant in the amount of $332,000 would be received during the first month of the next year. 14. (15) The General Fund recorded a liability to the Water and Sewer Fund for services in the amount of $37,000 and to the Stores and Services Fund for supplies in the amount of $313,200; $310,000 of the amount due the Stores and Services Fund was paid. 15. (16) The General Fund recorded an amount due of $48,000 from the state government, representing sales taxes to be collected from retail sales taking place during the last week of the year. 16. (17) The General Fund paid accounts payable in the amount of $3,175,000 and paid the amounts due to the federal and state governments. The General Fund also transferred to the debt service funds cash in the amount of $1,662,000 for the recurring payment of principal and interest. 17. (18) All required legal steps were accomplished to increase appropriations by the net amount of $109,000. Estimated revenues were increased by $73,000. 18. (19) The City Council authorized a write-off of $51,000 in delinquent property taxes and corresponding interest and penalties amounting to $1,600. 19. (20) Interest and penalties receivable on taxes were accrued in the amount of $17,200; $1,100 of this amount is expected to be uncollectible. 20. (21) It is estimated that $17,500 of the outstanding taxes receivable will be collected more than 60 days beyond the fiscal year-end. b. the entries to the general ledger. c. the closing entries for the General Fund. Outstanding encumbrances at year end are classified as Assigned Fund Balance and all remaining net resources are classified as Unassigned Fund Balance. d. Statement of Revenues, Expenditures, and Changes in Fund Balance for the year ended December 31, 2020. Confirm that the revenue and expenditure control accounts agree with the following detail (amounts are assumed) and use this information in the Statement: Revenues Expenditures Property Taxes 6,846,000 General Government 1,682,915 Sales Taxes 2,938,000 Public Safety 3066900 Interest and Penalties on Taxes 16,100 Highways and Streets 1441400 Licenses and Permits 800,000 Sanitation 591400 Intergovernmental Revenue 332,000 Health 724100 Miscellaneous Revenue 350,000 Welfare 374300 Culture and Recreation 917300 Capital Outlay 492800 Total 11,282,100 TOTAL 9291115 Transaction List: 1 Record the budget for the General Fund. 2 Encumbrances of $19,000 for purchase orders outstanding at the end of 2019 were re-established. 3 The January 1, 2020, balance in Deferred Inflows – Property Taxes relates to the amount of the 2019 levy that was expected to be collected more than 60 days after December 31. This amount should be recognized as 2020 revenues. 4 A general tax levy in the amount of $7,000,000 was made. It is estimated that 2¼ percent (0.0225) of the tax will be uncollectible. 5 Tax anticipation notes in the amount of $500,000 were issued. 6 Record the encumbrance for invoice for goods and supplies received. 7 Record the goods and supplies approved for payment. 8 All accounts payable and the amount due other funds were paid. 9 Record the General Fund collection ($10,805,500) in cash. 10 Purchase orders and contracts were issued in the amount of $3,465,000. 11 Payrolls for the General Fund totaled $5,110,000. Of that amount, $498,000 were withheld for employees’ federal income taxes and $390,915 were withheld for employees’ FICA and Medicare tax liability; the balance was paid in cash. The encumbrance system is not used for payrolls. 12 The liability for the city’s share of FICA and Medicare taxes, $390,915, was recorded as was the liability for state unemployment taxes in the amount of $28,000. 13 Record the encumbrance for supplies and services. 14 Record the receipt of most of the supplies and services ordered in transaction 8 in the amount of $3,375,300 and approved for payment. 15 Tax anticipation notes were paid at maturity, along with interest in the amount of $18,000. 16 Notification was received that an unrestricted state grant in the amount of $332,000 would be received during the first month of the next year. 17 Record the liability to the Water and Sewer Fund for services in the amount of $37,000 and to the Stores and Services Fund for supplies in the amount of $313,200. 18 Record the amount due to the stores and services fund paid. 19 The General Fund recorded an amount due of $48,000 from the state government, representing sales taxes to be collected from retail sales taking place during the last week of the year. 20 The General Fund paid accounts payable in the amount of $3,175,000 and paid the amounts due to the federal and state governments. The General Fund also transferred to the debt service funds cash in the amount of $1,662,000 for the recurring payment of principal and interest. 21 All required legal steps were accomplished to increase appropriations by the net amount of $109,000. Estimated revenues were increased by $73,000. 22 Record the write-off for the amount of $51,000 in delinquent property taxes. (Hint: Use “Taxes Receivable—Current” account.) 23 Record the interest and penalties of amount $1,600. 24 Interest and penalties receivable on taxes were accrued in the amount of $17,200; $1,100 of this amount is expected to be uncollectible. 25 It is estimated that $17,500 of the outstanding taxes receivable will be collected more than 60 days beyond the fiscal year-end.
